Call to Order

The meeting was called to order on October 20th, 2024 at 7:00pm EST by Phil Peterson

Special Presentation

Toni, Director of Nautical Research Guild, joined to discuss ways that NRG might work with IPMS, no action taken at this time.

Round Table/Action Item Updates

MVS – Working on disseminating pins to the local chapters, needs to order bubble mailers for shipping them. 60th Anniversary membership deal continues to be successful.

EA – 2025 Nationals site launched in the middle of November, making good progress but will probably roll out information in stages as it becomes available. Plan to hand off the IPMS Twitter account to ETR. Disconnect between WA & the website for Chapter information, it’s not automated and need to work on ensuring the information gets updated. JF and EA to work together on a solution.

NKH – Working with Hampton vendor manager on forms. Two vendors from 2024 still have not paid for their tables, continuing to reach out to them. Worked with MO to write an article for IUJ on WA and how it works. Working with a new RC on using WA.

RA – The Nats 2024 issue of IUJ is at the printers and will go out in the next couple of weeks and will have the heavier cover that was previously approved. Bob Lomassaro has been doing a great job as Managing Editor and have most of the articles ready up to the beginning of next year. IUJ should be back on schedule by the beginning of next year. Going to work with EA on making the 2024 Nats issue available as a PDF.

PP – Received an email from a concerned member concerning an issue, after discussion DK is going to draft a response in regards to the issue.

JN – Tidewater IPMS is discussing an auction-based system for sponsors. After discussion the Eboard will retain the relationship with the major sponsors while allowing Tidewater IPMS to work with the other sponsors. SH will draft the response.

SH – Tidewater IPMS is requesting a Convention magazine for the 2025 Nationals and selling ad space in the magazine. The responsibility would be on Tidewater to generate the content for the magazine.

DK – Re-established contacts with MMSI and will work with them in hopes of building membership.

MO – PCI Compliance requires us to not have or store any credit card data and an Information Security Policy needs to be created. Credit Card information can now no longer be taken over the phone or via email/mail. MO will draft a message to be emailed out to all members.

JF – New Region 6 Coordinator has been appointed. Proposes a Data Manager position to assist the Eboard. JF will draft a volunteer request to be sent to the membership.

JT – No business to bring up but updated on responses to emails received in the general inquiries inbox.

The next meeting is scheduled for November 17th via Zoom virtual connection.

The meeting was adjourned at 8:36pm EST