October 19th, 2025

Eboard & Staff Quarterly Meeting

Call to Order

The meeting was called to order on October 19th, 2025 at 7:00pm EST by Phil Peterson.

Phil started off by thanking everyone for their support and hard work during his time as President.

Staff Reports

EA – 2026 Nationals site is doing fine and will be updated as they get additional information. Beginning to plan for updating the website to a newer version of the software.

NKH –

          Office Manager

• Assisting members with login issues.
• Working on WildApricot to archive lapsed members and clear out old invoices.
• Has caught up on sending out lost journal issues and member ID cards.

Event Manager

• Working on 2026 Convention, including vendors and events.
• Working on setting up the 2026 store in WildApricot for the purchase of trophy packages and training the contest team on operating the store.
• Attending twice monthly zoom meetings with the 2026 team.               

Roundtable/Action Item Updates

JN – Dave has begun taking over 1VP role. A Juniors Club has been started and has spoken with the organizer. Spoke on ways that IPMS/USA can help support this endeavor and the importance of bringing youth into the hobby and organization. Need to be more proactive on responding in regards to our survey results so that the members know that we are attentive to their feedback.

SH – Has been out of commission due to getting his knee replaced but has been working with the 2026 Convention team.

PP – Will be setting up a zoom meeting with the judges in the next couple of weeks to go over things. Spoke with Mark Norman in regards to the photo of a judge picking up a model and discussed best practices for judging.

MO – As discussed previously we are experiencing a reduction of revenue this year due to additional expenses such as increased publishing expense to get the Journal back on schedule, the impact of our Wild Apricot membership system being paid every other year, and the impact of the 60th anniversary membership special, which increased three year membership purchases last year, reducing membership income this year. These were all expected and accounted for and the organization remains in solid financial shape.

RA – Journal is at the printers and it should be getting printed shortly. Transition with CB is going well, and has been integrated into the journal team meetings. Invoicing is almost completely caught up at this time. JN and the eboard expressed their appreciation for all of RA’s work he has done.

BD – Re-chartering Chapters is underway and going well so far. Is going to start having monthly zoom meetings with the RC’s to try and facilitate better communication.

JT – Continue to handle the inquiries that come into the inbox and forward them or respond as needed.

 

Nothing Further the meeting was adjourned at 7:43pm EST.

The next meeting is scheduled for November 16th, 2025 at 7pm EST via Zoom.