March 16th, 2025

 

Eboard Working Meeting

 

Call to Order

The meeting was called to order on March 16th, 2025 at 7:00pm EST by Phil Peterson.

Nate Pollock, newly appointed Data Manager, was introduced and welcomed aboard prior to the start of the meeting. With no questions at this time he was excused.

 

Roundtable/Action Item Updates

MO – February financial report was discussed. The negative revenue for the month is related to printing two journal issues as the journal team gets caught up and paying out the 2024 convention while registration for the 2025 convention was pushed back to March. The financial state of the society as a whole continues to be secure and we should see this reflected in the March report.

BD – Down to only 12 Chapters that still need to renew their Charters, will be contacting them soon. Region 14 has a new RC, Regions 4 & 8 still need RC’s. National awards still need nominations from the Regions by this coming Wednesday. Chapter Leadership Social at the convention is being planned.

SH – Registration is open and doing well, hoping tours will be open on April 1st. Model registration, shooting for May 1st. Have had over a dozen people respond to the request for assistance that are knowledgeable in MS Excel. Signup.com has been selected for the official volunteer registration platform. Co-Head judges will be used for Class IX and are working together. IPMS-USA Photo backdrop for the convention proposed and purchase approved by the Eboard. Sponsor signage reviewed and approved.

ETR – Social media accounts continue to do well, still working on youtube content. Has been working on flyers.

RA – Working on the next issue of the Journal currently. Goal is to have the journal delivered at the end of the first month listed on the journal. Journal team is doing well and continues to grow. Logo has changed to go back to IPMS USA Journal. Starting to plan the process for Convention photos for the Journal. Journal invoicing is up to date as of now. Will begin working on the elections section of the journal and building the ballot card to be inserted. Continue to get positive feedback on the journal. Would like to introduce the Journal team to the Eboard soon so we can all put names and faces together.

PhP – Gundam Head Judges are working on the rules for the class. Rest of the rules are good. Need to get signatures on certificates.

JT – Working with the SIGs and the Tiger Meet Coordinator to reserve tables for those SIGs wanting one. Continuing to collect the COI/COE forms from the Eboard and handling all emails that come in.

PP – Nothing new at the moment, things are going well.

 

The next meeting is scheduled for April 27th, 2025 at 7pm EST via Zoom.

The meeting was adjourned at 7:55pm EST.