Call to Order

The meeting was called to order on February 16th, 2025 at 7:00pm EST by Phil Peterson.

Roundtable/Action Item Updates

PP – No updates at this time other than the State of the Society draft has been sent to the Eboard for review and feedback.

JN – New suppliers added for the reviewer corps. Still having difficulty giving away 60th anniversary prizes and may start calling winners to get them out. The Industry Appreciation Dinner will be a little different this year, it will consist of heavy hors d’oeuvres and will include sponsors as well as vendors.

SH – Categories and Rules have been finalized and posted but as small issues are reported they are getting fixed. Working on the Competition Guide and the NCC Charter as well as an update to the Operating Parameters. Signage for the convention is being made and will be sent to the vendors for their approval. Tidewater IPMS is wanting to do more sponsorship options, will be discussing with them and reporting back.  Some of the tours requiring access to the military bases are not looking possible as the data required to arrange the tour is not data we are allowed to collect as it contains PII. A request for volunteers will be going out for people to assist with creating the slideshow. Tidewater IPMS is looking at using signup software and will be providing a recommendation on which software to use to assist with signing up volunteers.

BD – 17 Chapters still need to renew their charters, will email them this coming week. National Achievement Awards nominations deadline for submission to the RC’s will be March 15th. Has been working on getting Certificates of Insurance out to shows that start in March and will be working on April shows next. Will be interviewing one candidate for the Region 14 RC position this week.

MO – Financial report for January has been sent out to the Eboard for review and information. Society is doing ok. Currently working with SH and NKH on preparing for the March 1st Convention Registration opening.

JT – Continuing to handle all emails that are being received. Reached out to the SIG contacts regarding table reservations for the Tiger Meet Display Room and have been getting good response, will coordinate that with the Tiger Meet coordinator. Drafted a message to be posted on the website and social media regarding the upcoming election, who is running, and how to vote. Conflict of Interest and Code of Ethics forms are up for renewal and will be sending those out this week. Promoting SIGs is a priority as Secretary and have had good interactions with the SIGs, will be creating a post to go on social media outlining what SIGs are, listing the current SIGs and where to find them. Proposes the use of a group messaging system for general day to day Eboard communication, will send out a list of possible group messaging apps for review. A new action item list is needed and will be compiling a new one to be sent out for review.

DK – Wants to start posting show info to X about two weeks prior to the show. Will be traveling to discuss recruitment and will also be discussing reciprocal recruiting with IPMS/Canada.

ETR – Facebook account continues to go well but we need to make sure we are posting to the 2025 Nationals Facebook account once or twice a week to ensure maximum reach. Still need YouTube contributors, will reach out to the RC’s and the SIG leads for potential videos regarding events going on in their areas and highlighting the SIGs. Has drafted a template for them to create a video. Videos from election candidates will be requested for posting. Vision Mission Strategy statement has been finalized and sent out for review.

 RA – Continuing to work on the Journal and work with the editing team. The editing team has decided to change the Journal logo to something more in line with the previous logo. The publication team is receiving lots of submissions and is continuing to do well.

The next meeting is scheduled for March 16th, 2025 at 7pm EST via Zoom.

The meeting was adjourned at 7:48pm EST.