April 2024 Executive Board Meeting Minutes

Call to Order

• This meeting was called to order on April 21, 2024, at 7:05 PM (EDT) by Phil Peterson

Agenda – Topics for Discussion

• Status Updates
• Action Items (AI) Review
• Round Table, Open Discussion
• Adjournment

Status Updates

• The EBoard and staff from the Member Relations, National Office, IPMS/USA Website, and Journal presented 1Q2024 status updates.
• The IPMS/USA EBoard 1Q2024 Status Report is now available for download in PDF format.

Action Items Updates

• The IPMS/USA 60th Anniversary pin design was completed by Ro Annis and circulated. It looks amazing. We are preparing these for attendees at the convention in July. Will work with a selected pin provider and have these readied no later than 6/30/2024 for bagging by the convention team (Action Item: John Noack and Ro Annis)
• IPMS/USA 60th Anniversary Membership Special Pricing - Phil Peterson presented an IPMS/USA 60th Anniversary special membership plan, and the group discussed when it would run and how it would be managed.
  • A motion to proceed with a special membership plan and/or extension, beginning at the start of the 60th Anniversary on 7/17/2024 through 8/13/2025, was made by Mike Oberholtzer and 2nd by David Knights. All attendees approved.
• The IPMS/USA Code of Ethics was circulated to the EBoard via email by John Figueroa. Content text updates were made and were ready for signatures and posting to the IPMS/USA website and Journal.
  • It was recommended that the document be accepted with the IPMS/USA 60th Anniversary logo and text modifications to reflect the IPMS/USA trademark reference.
  • A brief discussion on the use of the IPMS/USA trademark. It was noted that the U.S. Branch term is older and should be replaced with the term IPMS/USA. John Noack confirmed that trademarks are renewed every five years and were recently completed during 2018-2020.
  • A special write-up will be completed to go along with the Code of Ethics statement in the IPMS/USA Journal (Action Item: John Figueroa)
• The 2023 IPMS/USA tax return was submitted to the accountant for finalization by Mike Oberholtzer.
  • Needs to be reviewed and accepted by the EBoard and subsequently sent to the IRS. This will require a quick turnaround via email for submission by 5/15/2024. (Action Item: All EBoard)
  • The year-end financial statements will be submitted for publication in the Journal shortly. They are to be published in the Journal annually.

Open Discussion

• The IPMS/USA 60th Anniversary Logo - All EBoard correspondences should use the 60th-anniversary logo on letterheads for the remainder of this year.
• The IPMS/USA Dropbox should be the central location for EBoard shared documents. If you are an EBoard member, please consider migrating to it.

Adjournment

• The next meeting is scheduled for May 19, 2024.
• The meeting was adjourned at 8:23 PM (EDT) by Phil Peterson.

These meeting minutes are submitted on 4/30/2024 by Jessica Ivancso, IPMS/USA EBoard, Secretary.